Every workplace operates differently. Some prioritize focused, independent tasks, while others thrive on collaboration. Some embrace a hybrid work model, while others function best with everyone in the office. Certain workplaces need flexible spaces to spark creativity, while others require private areas for confidential work or discussions.

The key takeaway? Workspaces are as unique as the teams that use them—and if you want your team to thrive, you need to take their preferences and requirements into consideration.

A custom office pod is one of the best ways to tailor your office environment to the people who use it every day. Unlike traditional office furniture solutions, their adaptable design lets you customize nearly every detail, so you get a final product that’s guaranteed to promote a more productive and fulfilling work experience.

But how do you go about ordering custom privacy pods for your office? And what should you keep in mind when designing one?

We’ve got you covered with this comprehensive guide. It’s packed with answers and inspiration!

3d bludeprints of a office layout

Step 1: Determine Your Space Requirements

The first thing you’ll need to do after deciding to design your own office pod is assess the physical space your pod will eventually occupy. This includes confirming the room’s dimensions, ceiling height, access points, etc.

You’ll also need to check any local building codes or regulations related to space usage, safety standards, and privacy that may affect pod installation. All these details will determine the type of custom furniture you can add to your space.

Step 2: Identify Your Team’s Key Needs

This is the exciting part! You get to explore the purpose and desired function(s) of your custom phone booth to ensure it checks all your team’s boxes.

Here are a few important elements to keep in mind:

1.     Comfort

No matter how modern or innovative your office pods are, if they aren’t comfortable, they likely won’t get used. This is where interior configurations, climate control, ergonomics, and even seat upholstery come into play.

You’ll want to choose features and custom finishes that make your employees feel properly supported and at ease, like modular furniture that can be rearranged for different tasks, individual climate control systems, or adjustable lighting (think dimmable LED lights or natural light sources like windows or light panels) to reduce eye strain and create a more relaxing atmosphere.

Close up picture of the lighting system and device mount on a loop solo office pod

2.     Tech Integration

With fully customizable tech features like charging stations and built-in web conferencing equipment, you can empower your team with seamless, digitally-optimized workspaces—no more wasting time on tangled cords or missing equipment. Just smooth, uninterrupted productivity.

3.     Privacy

How much privacy your team needs in a custom office pod depends on various factors, from workspace foot traffic to the type of work being done. It’s crucial to work with a provider that can customize your pod to meet your unique specifications.

Personalized features like frosted glass, enhanced acoustic insulation, and white noise generators can all provide and provide your team with a secure, uninterrupted space to maximize productivity.

Step 3: Keep Flexibility in Mind

To maximize usage, a pod has to be versatile enough to support different types of work, like sensitive phone calls, group discussions, deep concentration, and more. Always remember it’s better to account for potential needs upfront than it is to realize they haven’t been met after an investment has been made. Consider what types of custom finishes and design elements would accommodate all workstyles.

Step 4: Don’t Forget the Future

Too often, companies invest in workspace solutions that address their immediate needs, only to find themselves wishing they’d planned ahead. When personalizing a custom office pod, it’s crucial to think beyond just the present. 

Consider what could happen if your team expands. Will the pod still serve its purpose, or will it need to accommodate additional people or activities? What if your company adopts a hybrid work model? Will the pod support remote work or virtual meetings as effectively as it supports in-person tasks? These are important questions to ask upfront, as anticipating future needs will save you from costly and disruptive adjustments down the road.

Loop Cube in the office of Bizstream

Step 5: Prioritize Your Company Aesthetic

At first glance, personalizing your office pod with your company’s branding might seem like a strategic move for the business—and it certainly is—but the benefits extend far beyond just the company’s bottom line. It also fosters a positive and motivating atmosphere for your team.

When employees see the company’s identity reflected in their workspace, it helps them feel more connected and part of the team. Plus, innovative workspace solutions show current employees and potential hires that your company values employee well-being, positioning you as an employer who prioritizes both productivity and job satisfaction.

More Helpful Tips

  • Ask about eco-friendly options, like sustainable materials or energy-efficient features. They not only the environment but also support corporate social responsibility goals.
  • Think about assembly. If your office has narrow corridors or other tight spaces, you’ll want to consider what the installation process looks like. (Our pods ship in three pieces for easy transportation and quick setup.)
  • Don’t be shy. If you have a question, ask it! You should feel 100% confident investing in privacy pods for your team. If there any concerns or hesitations arise, always bring them forward. (We offer live virtual demos where you can ask all the questions you need.)
Three employees demonstrate the functionality of privacy pods in a modern office environment with bright yellow and blue décor.

Help Your Team Get More Done With Loop Phone Booths

We build all our custom office pods right here in Canada, with a commitment to flexible construction and thoughtful craftsmanship. When you invest in a pod from us, you’re not just getting a functional workspace solution—you’re getting a seamless extension of your office’s aesthetic and culture. Because ultimately, it’s about creating a place where employees feel inspired, engaged, and proud to work.

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